Business GST Demystified

The Complete GST Guide

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GST has simplified taxation with single unified tax. Businesses can manage GST taxes much more easily with low cost software available. Further business can reduce GST expense with Input Tax credit.

Easy GST Filing Process

The Goods and Services Tax (GST) is a unified, destination-based indirect tax system practiced in India. This tax is levied on the goods and services, adding value at each stage of the supply chain. As goods and services pass from the supplier to the consumer, they are taxed indirectly. The consumer who is at the end of the chain has to pay only the GST charged by the previous supplier. This comprehensive tax replaces all other indirect taxes. The central excise duty, state VAT, central sales tax, purchase tax and many others are all covered. The GST returns is a document that the tax authorities for calculating tax liability. As a business person or firm, filing a GST return should be a priority. The GST law stipulates that traders, manufacturers or service providers in India register under GST to file returns. Details of their sales, purchases and paid taxes must be furnished with the administrative authorities. This process has to done electronically on the GST portal.

GST Filing Process

Registration

Only registered individuals can file returns. It is mandatory for every company or individual that supplies goods and services to register under GST. If your business has an annual turnover that exceeds Rs. 20 lakh you have to register under the GST Network. This is applicable to all Indian states other than the north-eastern states. A unique Goods and service 15-digits Tax Identification Number GSTIN will be given to you upon registration. This registration identifies you as a supplier who can avail input tax credit. It also allows you to collect GST from recipients of goods and services. To register, go to the GST portal.

Online GST Filing

GST returns can be filed in different forms based on the nature of the transaction and registration. The GST regime requires that businesses file two monthly and one annual GST return. The main returns to be filed are GSTR-3B and GSTR 1. GSTR 3B is to be filed every month and GSTR 1on a monthly or quarterly basis. The registered entities will be required to file GST returns even if the entity has not done any business during any period.

Types of returns under GST include;

  • GSTR-1 for outward sales due by the 10th of the next month
  • GSTR-2 for purchases, due by the 15th of the next month
  • GSTR-3 for GST monthly return along with tax payers, due by the 20th of the next month
  • GSTR-4 for composition taxpayers’ GST quarterly return
  • GSTR-5 for non- resident foreign taxpayers to make periodic GST returns
  • GSTR-6 for input service distributors
  • GSTR-7 for TDS
  • GSTR-8 for e-commerce operators
  • GSTR-9 for annual returns due on December 32 of the next financial year

You need to have records of the related sales and purchases invoices for the given period. This is because GST returns requires these monthly, quarterly or annually.

  • Visit the GST official portal online
  • Click on the “services” button
  • Click on “Return dashboard”
  • Fill up the financial year and the period of return filing
  • Select the type of return you wish to file for
  • Click on “prepare online”
  • Enter the amount of fees and late fees if there are
  • Click on “save” if you have filled all the details
  • A message will be displayed to indicate that your success
Filing a Nil GST Return

With or without sales, purchases or a turnover, GST return must be filed. It is used to show that you fall below the taxable income. As a result, you did not pay taxes during the period. If you have less than Rs.2.5 lakhs of income in a year, you are not required to file NIL return. However, it is recommended that you file NIL return, even if the taxable income is less than Rs.2.5 lakhs, if you had filed in the previous year. You will input zero values in all the relevant fields of your GST Return form online. Failure to file this on time will lead to a penalty of Rs. 100 per day.

How Register For GST Online

As passed in March 2017 and came into effect in July 2017, GST is a form of indirect tax which places tax burdens on businesses with more than Rs. 20 Lakhs in turnover. Note that the requirement is Rs. 10 Lakhs in some states. In simple terms, businesses and individuals with annual turnover in excess of Rs. 20 Lakhs are captured under the GST tax regime. Upon registration, you will be provided a unique 15-digit GST Identification Number. Of the numerous benefits of registering for GST, being a legally registered and recognized supplier stands out. In order for you to have a seamless GST registration process, we have put together a step by step guide to help you register online.

Who Should Register For GST Online?

Quite a number of businesses are captured by the GST regime, the following businesses, individual and entities are expected to register for GST online;

  • Businesses with turnover captured by the threshold
  • Anyone who has been paying tax under the reverse charge mechanism
  • E-Commerce aggregate suppliers
  • Casual taxable persons
  • Individuals captured under the previous tax regimes
  • Supplier and input service distributors
Documents Required For Online GST Registration

As part of the online registration process, you are expected to upload the following documents;

  • PAN Card of the applicant
  • PAN Card, Aadhaar Card and Voters card of the promoters/partners
  • Proof of address in form of utility bills, rent or lease agreement
  • Bank statement of the individual, or firm.
  • Partnership deed or certificate of incorporation.
  • Digital signature
  • Proof of address of the business location
Step By Step Process of Registering For GST Online
  1. Start by visiting the GST portal and click on Register Now, you’ll find it under Taxpayers (Normal).
  2. Next is to click on New Registration and choose, Taxpayer. In the following drop down, choose your state and district. Followed by entering your Business name as it is on your Certificate of business registration, and also the PAN. Input the email address and phone number of the business, through which you will receive the One Time Password. End this step by clicking on Proceed
  3. The next step is for the OTP, you should note that separate OTP will be sent to both the email address and phone number supplied. You must have access to the two during the registration process. In the event that you did not receive the OTP, click on Resend OTP for a fresh OTP.
  4. At this point, you will be provided with a Temporary Reference Number (TRN) on the registration page. The TRN will also be sent to your email address and phone number. Note down the TRN, as it is important to the registration process.
  5. Here, head back to the GST portal and enter the TRN along with the captcha, then proceed.
  6. Another OTP will be sent to the registered email address and phone number. Enter the OTP, then proceed.
  7. Next is to see the registration status. The status will be shown as draft, click on the edit icon.
  8. You will be prompted to upload all the document and fill in some details. Upload all the documents as listed under the “Documents Needed For GST Registration Online”.
  9. Upon uploading the documents and filling the details, move to the Verification Page. Tick the declaration and submit the application either by DSC as a company, through e-Sign, where OTP will be sent to the Aadhaar number, or using EVC, where OTP will be sent to the registered phone number.
  10. You will see a success message displayed and the Application Reference number will be forwarded to the registered email address and phone number.
Penalty For Not Registering For GST

Failure to registered for GST will be treated as a tax offence and the tax offender will pay 10% of the tax amount subject to Rs. 10,000. When it is a clear case of tax evasion, the offender will have to pay 100% of the tax amount. There’s also a penalty attached for delay in registering for GST. Offenders will pay Rs. 200 daily for the period delayed but the maximum will be Rs. 5000. In all, there are 21 offences under GST, all of which have attached penalties.

How To Reduce GST Expense With Input Tax Credit

Truly, GST has changed in a big way how business is done in India. The GST tax reform was implemented with the primary intent to collapsing previous tax regimes into a single structure. Initially, the new tax structure left most confused mostly due to lack of knowledge as to how the new tax regime will function and help businesses. Nonetheless, more than ever before GST has made business analytics and taxation easier. It’s void of the complicated forms of taxation that businesses and individuals are subjected to. One interesting part of the GST is the Input Tax Credit which businesses are currently excited about. By registering for GST, you can also reduce your tax expenses by claiming input tax credit from the government. The beauty of Input Tax Credit lies in the easy process.

How Input Tax Credit Works

For every purchase you make for your business, upon which you pay GST, you are entitled to Input Tax Credit. With the credit, you are bound to pay lower tax to the government. Let’s create an analogy of how the GST works;

  • For every Rs 30000 on business expenses, you collect back Rs 3000.
  • Let’s now assume you sell a goods worth Rs. 300,000 to your client, you own Rs. 15,000 to the government.
  • In the process of filing for the GST, you account for Rs 15,000, from which the government deducts Rs. 3000 and you are expected to pay Rs. 12,000.

Anyone registered for GST is entitled to claim the Input Tax Credits, Even if your business doesn’t have the threshold of Rs 10 Lakhs in turnover, you can still registed for the GST and claim input tax.

How To File For Input Tax Credit

In order to claim the Input Tax Credit, you have to file for the GSTR2 and GSTR3 Returns. For the GSTR2, you will input a record of all the business expenses upon which you have paid GST. This would have been automatically filled based on the information your suppliers who are also on the GST have provided to the government. Whenever you sign in to the GST Portal, you should have access to this records. Look over these records to ensure they are correctly filed. If there are adjustments to be made, make it and remit the form. For the GSTR3, this can be done after few days that you have remitted the GSTR2. The information on the GSTR3 is populated using information from the GSTR1 and GSTR2. While the GSTR1 has all the sales you’ve made and GST collected, the GSTR2 contains business purchases upon which you are eligible for Input Tax Credits. The GSTR3 puts it all together and shows your liabilities which is the total GST to be paid. Simply put, the formula is GSTR1 (Collected) Minus GSTR2 (Paid) to arrive at the GSTR3.

When Can’t You Claim Input Tax Credits?

This is where things become complicated. You may not be able to claim input tax credits on all purchases even if they are made for your business. For the following, you cannot claim input tax credits;

  • Food and Beverages
  • Motor Vehicles
  • Car Rental
  • Health and Life Insurance
  • Beauty Care
  • Travel benefits for employees
  • Outdoor catering
  • Health services
  • Work contract services for immovable properties
  • Plastic and cosmetics surgery
  • Fitness club memberships
When To Claim Input Tax Credits

In as much as you have the goods in your hands or they have been paid for, you can file for Input Tax Credit. So also, your supplier must have paid for the GST collected from you before you are eligible to file for the tax credit. This means that you may need to exercise some patience before filing for input tax credits. This is to allow for proper payment and filing of the records.

Top 5 GST Mobile Apps

At this point, the Goods and Services Tax should not be a news to you anymore. Being the biggest tax reform ever in India and It was implemented in India on 1st July 2017, thereby replacing 18 indirect taxes. Upon implementation, there came different confusion which is expected of such a huge tax reform. However, in order to douse the tension and solve the problem of tax payers, scores of GST mobile apps were launched both on Android and iOS platforms. These apps were touted to be able to make tax payment on the new tax regime easier, simpler and faster. Importantly, these apps also intends to provide information to businesses and individuals on the new tax structure. We’ve carefully selected the best GST mobile apps that could simplify and cut out the stress involved in GST payments;

1. MyBooks

At the upper most of our list is the MyBooks app. Millions of Indians including businesses fell in love with MyBooks majorly to the GST features. MyBooks as one of the best GST mobile apps have helps thousands of businesses avoid every form of errors in filing their GST. Unlike every other GST apps out there, MyBooks is equipped with GST features that enables automatic self-billed invoice, creating invoices with the tax amount, full attention to interstate and intrastate tax payment and many other features. That’s not all, MyBooks is also simple to use and flexible with an unrivalled performance.

2. Vyapar

Another darling of individuals and businesses is the Vyapar GST mobile app. Many of it’s users will agree it’s not a mistake that it’s one of the best GST apps. Vyapar as a GST app is made completely ready for use for any individual and business. Being GST compatible, creating and sharing invoices is in compliant with GST structure. More importantly, financial reports can be precisely generated while taxes are automatically generated. This is in addition to swift filing of GST tax returns. All of these added to the short learning curve of using Vyapar, and without a need for prior accounting knowledge.

3. Zoho Books

Another GST app that deserves a place on our list is Zoho Books. There’s a lot you can get done using Zoho Books but the GST compliant features stand out. If all that matters to you is getting it right with your GST issues, it matters to Zoho Books also. This is why they have made it easy for you to manage every of your business accounting needs right from your mobile. Imagine being able to stay on top of your invoicing, tax filing and accounting books from your fingertips. While there are many things Zoho can do for Indian businesses, recording e-Way bills, auto-populating GST transactions and helping to document tax records seems to be the most notable.

4. Quickbooks

It doesn’t matter if you are on the move or in the corner of your office in New Delhi, Quickbooks gives you the state of your accounting and tax books from anywhere. All you’ll need is a mobile phone and you’ll have it. While there’s a regular Quickbooks app, Intuit intentionally created a GST compliant version just for Indian businesses. Even though it has basically all the features of other GST mobile apps, the international appeal that Quickbooks possess makes it easy to break into the Indian market. For Indian businesses already using the Quickbooks apps before GST implementation, transitioning to the GST compliant version was seamless and without extra charges.

5. BookeeparApp.Net

Touted as a GST ready mobile accounting app, BookeeparApp is domiciled on Android, iOS, and Windows operating system. If you are already using the BookeeparApp on PC, adapting and migrating to the mobile app will come easy. With BookeeparApp, you can create customizable invoices, bills and fix your other accounting needs like never before. If you are interested in hard copies of accounting statements, BookeeparApp allows you to print in any format that suit your needs. The BookeeparApp team provides you with free update, support, syncing and license transfer.

Top GST Accounting Software For Your Business

The panic created by the July 1st 2017 implementation of the Goods and Services Tax (GST) regime is long gone. Individuals and business owners have moved to the era of looking for resources and tools to better adapt to the new tax regime. One of such search is for the best GST accounting software. A GST software that can help in invoicing, billing, filing and distribution in line with the new structure. Topping the search criteria for the best GST accounting software is the ease of use, the cost of deployment, bank integration, putting together other accounting books and as a matter of importance, generation of GST invoices. To help you, we have put together 5 of the best GST accounting software that could help you and your business;

1. myBooks Accounting Software

If you have ever used the myBooks accounting software, you’ll agree that it’s in a class of its own as far as bookkeeping is concerned. Thinks of it as am efficient accounting software. The edge myBooks have over others is that it is built and targeted for the Indian economy. Equipped with all the bells and whistles that will make every Indian business stand out completely in addition to being 100% GST compliant. Imagine being able to send a GST compliant invoice via email in just a few clicks along with your customized logo. Don’t forget, you are also able to file from your GSTR1 to GSTR9 using myBooks.

2. Tally ERP

Quite a popular one among Indian businesses. Tally has been around for over two decades, long before GST was even conceived and implemented. It is established itself as a leader in providing Indian businesses with tools and resources to stay profitable. Upon implementation of the GST tax regime, it joined the race for providing businesses with a GST accounting software that can be relied upon. So far, it has not failed to deliver on it promises of handling the most difficult accounting processes and routine. The only shortcoming of this GST app is the difficulty of usage for a non-accountants. So also, the software is only accessible via PC.

3. Marg GST

What stands as the weakness of Tally ERP is the strength of the Marg GST accounting software. Another strength of this software is the low cost of deployment which makes it a choice among small and medium enterprises which it actually targets. Using Marg GST, creating invoices, purchase orders, sales receipt, and bills is easy and even customizable. There’s even room for maintaining personal directories. There’s also features for interest calculation, scheduling for creditors and debtors, and many others. Unlike other GST accounting software, Marg GST does not allow for remote access, if offers no cloud based accounting offered by myBooks.

4. Quickbooks

This should not come as a surprise, Quickbooks is popular everywhere not just in India. Long before GST was implemented, Indian businesses and individuals have trusted Quickbooks for their automated accounting needs. Despite being a US based accounting software, it has fully adapted itself to the needs of Indian businesses. Which was why it launched a GST complaint version for the Indian market. Of course, there’s plenty of GST inclined features including creating of invoices and bills. Using Quickbooks, you can easily monitor Input Tax Credit in order to save tax expenses. There’s also a 30 days free trial period for businesses.

5. Zoho Books

Competing with Quickbooks in terms of incentives with its 14 days free trial period, Zoho Books also has a place in the heart of India entrepreneurs. Majorly, Zoho Books is equipped to send GST compliant invoices, tracking of inventory, generating reports and help in reconciling bank statements. One important feature of the GST software is being able to file GST returns with a few clicks. It will cost you less than Rs. 2500 to enjoy all of these and many other benefits of Zoho Books as an organization. Zoho Books isn’t limited to being a web-based GST app, it can also be deployed on Android, iOS and Windows app.

What Is e-Way Bill System?

An e-way bill is an electronically generated document or invoice required for the transportation of goods. E-way bill is short for electronic waybill. Under the e-way billing system, businesses in India are required to file when moving their goods. These goods must be worth more than Rs. 50, 000 and movement may be interstate or intrastate. The implementation of this system is to capture the movement of goods in India. The government believes that this would act as a deterrent against the evasion of taxes.The Indian government introduced this e-way billing system in April 2018. The e-way billing system is under the goods and services tax GST. Its primary aim is to ensure transparency in taxation and hassle-free movement of goods. The e-Way bill replaces the Way Bill which is a physical document for the movement of good during the VAT regime. With the current mechanism, transporters do not need separate transit passes for movement across state borders. This is due to the fact that the e-way bill is valid throughout the country.

Goods Mandated Under the E-Way Bill

Every interstate movement of goods worth more than Rs. 50,000 in a motorized conveyance must be taxed. Goods to be transported through a non-motor vehicle are exempted from the system. However, certain goods are mandated to be taxed regardless of their value. An inter-state transport of handicraft goods by dealers exempted from GST must be taxed. Also, the movement of goods to the worker by the registered worker will be tasked.

Persons Liable To Generate an E-Way Bill

1. GST registered Persons
  • When moving your goods either as a seller. This could be in your vehicle or a hired vehicle, railway, sea or air travel. The registered person or the recipient should generate an e-way bill on the portal.
  • When you hand over your goods to be transported by a transported by road without generating an e-way bill. In this case, the transporter will generate the bill. The registered person will furnish the transporter’s information in the GST EWB form. Thereafter the transporter will generate the e-Way Bill using the information the registered person furnished.
2. GST Unregistered Persons
  • When an unregistered person causes the movement of goods, an e-way bill must be generated. This movement may be through personal or hired conveyance or through transporters. Either the unregistered person or the transporter will generate the e-way bill.
  • When you hand over your goods to be transported by a transported by road without generating an e-way bill. In this case, the transporter will generate the bill. The registered person will furnish the transporter’s information in the GST EWB form. Thereafter the transporter will generate the e-Way Bill using the information the registered person furnished.
Generating an E-Way Bill

It is quite easy to generate an e-way bill via SMS or the online e-way bill system. This bill must be generated before the goods are moved. You need to be registered on the EWB portal and the invoice of the goods must be available. If transport is by road, vehicle number or transport ID must be known. For rail, air or sea transport, transport ID, documents number and date are required. The online method is a step-by-step easy method. You log in using your details and then click on generate new option. Thereafter, you will be required to fill in information related to the goods and their transportation. You can then submit and print out the e-way bill you generated.The validity of an e-way bill depends on the distance of transportation. If the distance is less than 100km, validity is a day from the bill’s generation. For every additional 100km, an additional validity of 2 days is offered. You can cancel an e-way bill within 24 hours of its generation if transit has not been verified.

Advantages of E-Way Billing System
  • Reduction of logistics cost
  • Reduced tax avoidance
  • Less documentation
  • Increases transportation efficiency
  • Less time spent at check posts
  • User-friendly system